Registering as an employer

When do I need to register in the social security system as an employer and what is the deadline for doing so?

You must apply for registration as an employer when you are going to employ workers for the first time, before the corresponding activity starts.

To find out who is considered to be an employer, click on this link.

Depending on the activity you are planning to carry out, you may fall under the general social security category, the special category for offshore workers or the special category for the coal mining sector.

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What does registering in the social security system as an employer involve?

You will be registered in the social security system and as such will be assigned a number identifying you as an employer; this number will be linked to the workers you employ within the same province. This number is your contribution account code or CCC (Código de Cuenta de Cotización). For more information, click on the following link

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What procedures have to be followed and how?

Registration as an employer must generally be done online via the Online Data Submission System (RED) or the social security online portal (SEDESS).

RED is an online service provided by the Social Security General Fund (TGSS) for the submission of data relating to company registration, affiliation, registration, deregistration and changes in respect of workers, as well as social security contributions and collection, in accordance with the relevant provisions.

To use this system, it is necessary to first obtain authorisation from the Social Security (RED authorised user). You may interact directly with the RED system or appoint a third party to represent you in it.

If you are an individual employer (natural person), you must have a Social Security number (NUSS) which identifies you when contacting the Social Security. If you do not have a NUSS, you must apply for it with your online ID through the service ‘apply for a Social Security number’. If you have no online ID, you can ‘ apply for an online ID ’. To do this, you will need your ID document, an email address, an electronic device with a camera, and to attach the form TA.1 .

You may then register as an employer through RED or via the SEDESS portal under ‘ Registration and assignment of CCC for individual employers ’.

If you are a collective employer (companies, entities without legal personality, etc.), the only option is to register using your electronic ID via the SEDESS service under collective employers. Company identification. Initial CCC allocation.

If you are recruiting a worker for your family home, you may apply for registration as an employer when you register the worker with the social security system via the Social Security General Treasury portal or the IMPORTASS Social Security app. You can also do this via the SEDESS service (Registration and Allocation of ‘CCC’ for sole traders ) or via the R.E.D. system. If you have no online ID, you can register by applying for a personalised service. You will need your ID document, an email address, an electronic device with a camera, and to attach the TA.6 form via the following link .

The documents to be submitted in each case can be found at the following link .

Lastly, when you apply for registration you must state the entity through which you will take out insurance for work-related risks and occupational illnesses, and benefits in the event of temporary disability arising from ordinary circumstances not related to work. These risks can be insured with the National Social Security Institute (INSS), with the Social Marine Institute (ISM) if you are included in the Special Regime for Sea workers or with different entities collaborating with Social Security. A list of such institutions can be found at the following link .

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What other social security obligations do I have as an employer?

• You must tell Social Security when you deregister as an employer. When you cease to be an employer, you must notify the TGSS after deregistering all of your workers. You may request deregistration as an employer via the SEDESS portal under ‘ Employer Deregistration’ , attaching form TA.7.
• To communicate any changes to the company's identification data or activity through the RED System, you can modify, among other things, the business address. Through the SEDESS services, you can make the change and enter the employer's telephone number and e-mail address.
• Registration, deregistration or changes in details in respect of your workers must be processed through RED.
• You must pay the corresponding social security contributions. Every month, you must inform the TGSS of the remuneration received by each of your employees. At the request of the company, the TGSS will assess and collect the social security contributions due, which are calculated according to your employees’ contribution bases and any changes notified, the information available to the TGSS and information provided by other entities. As an employer, you are responsible for paying these social security contributions, which include both your own part and your employees’ contributions.

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